Web Form Builder 2.0's Email Notices window handles two different types of emails that can be sent when a form is submitted.
Notification Message
This is the email that is sent to you (as the owner and creator of the form), or your form-handling team, when a form is submitted. Let's explore a scenario:
Someone is filling out your form, and they click Submit. Instantly, an email pops up in your inbox—and the inbox of anyone CC'd—that lets you know someone filled out your form. It contains all of the data they entered. You can immediately jump into action to respond to the form submission.
To enable these emails, check the box next to "Notification message". But you'll need to enter your email address in the "To:" field, or else the email won't actually go anywhere!
Here's a breakdown of each field:
To:
This is the primary email address that the notification message will go to. You'll want to put your own email address here.
Note: This is the only required field.
CC:
Enter any other email addresses that should also receive notifications, seperated by commas.
- Example: team@coffeecup.com, coolguy@coffeecup.com, you@igotmydomain.com
BCC:
Enter other email addresses that should also receive notifications (but shouldn't be able to see who else received it), separated by commas.
From:
You can specify a name and email address that the notification will appear to come from. You can choose to simply enter an email address, or you can include a name and email address.
- Example of email address only: mrcoffee@coffeecup.com
- Example of name and email address: Team Leader <mrcoffee@coffeecup.com>
Note: Some web hosts won't send the notification email unless this field lists an email address from the domain that the form is hosted on. For example, if your form is hosted on "igotmydomain.com", the email address must end with "@igotmydomain.com". You can read more about this topic here.
Reply-To:
If you receive a notification email and reply to it, your reply email will be sent to the email address chosen here. From the drop-down menu, you'll choose the name of an Email Address element in your form.
- Example: Your form has an element named "email1" that asks for the submitter's email address. You pick "email1" from the "reply-to" drop-down menu. Someone enters "me@mywebsite.com" in the email element and submits the form, and you receive a notification email with the results. If you reply to that notification email, your reply will be sent to "me@mywebsite.com".
Note: Some web hosts will not send the email if a reply-to address is not selected. It is a good idea to choose one even if you don't expect to reply.
Configure Email Message
Customize the notification email that you will receive each time your form is submitted. You can specify an email Subject and Body message in this window.
The Body section accepts HTML code, but you don't have to use it. You can choose to type out an email just like you would type an email to a friend.
If you'd like to include data from the form, place the cursor where you'd like it to go and choose the name property of a form element from the drop-down menu. You can also choose "form_results" to simply display everything that was submitted all at once.
If you want to restore the default message that Web Form Builder supplies, click Restore Default Values.
Auto-Response Message
This is the email message that is automatically sent to each person that submits your form. You must have an Email Address form element to send an auto-response message.
From:
You can specify a name and email address that the auto-response will appear to come from. You can choose to simply enter an email address, or you can include a name and email address.
- Example of email address only: team@coffeecup.com
- Example of name and email address: Team Leader <team@coffeecup.com>
To:
Choose the name of an Email Address element from your form that will receive the auto-response.
- Example: Your form has an element named "email1" that asks for the submitter's email address. You pick "email1" from the "To" drop-down menu. Someone enters "me@mywebsite.com" in the email element and submits the form, and an auto-response email is sent to "me@mywebsite.com".
Configure Email Message
Customize the auto-response email that the submitter will receive each time your form is submitted. You can specify an email Subject and Body message in this window.
The Body section accepts HTML code, but you don't have to use it. You can choose to type out an email just like you would type an email to a friend.
If you'd like to include data from the form, place the cursor where you'd like it to go and choose the name property of a form element from the drop-down menu. You can also choose "form_results" to simply display everything that was submitted all at once.
If you want to restore the default message that Web Form Builder supplies, click Restore Default Values.
What does this window look like when it's all filled out?
Though only the "To:" fields are required, your Email Notices window might look like this if you enable both emails. (This screenshot is OS X, but the Windows version looks almost identical.)
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